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The purpose of this step is to make sure that the cut off dates for each school year have been set correctly for the reporting period you are closing off. Ideally you would have set your cut off dates when you first created the report period you are now closing but it is worth checking that all is correct. Setting the correct cutoff date will mean that students, classes and their marks will be static and you will be able to retrieve archived reports in the future.
| 1. | Go to Academic | Admin | Report Periods. |
| 2. | Click on the current report period. This load information about this report period on the right. |
| 3. | Check the date in the Cut Off Date column. It should be set to the date your reports were completed or shortly before then. |
| 4. | Modify the Cut Off Dates if necessary. |
| 5. | Scroll the grid horizontally and check the Absences To and Absences From fields. These fields are used to calculate the number of absence records included on reports. Modify the Absence To and From dates if necessary. |
The current report period is now locked down and you are ready to create another.
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