Event rolls

Marking an Event Roll

When creating events you can add attendees. The event roll can then be marked – just like a class roll. Event rolls are marked in a pop up which can be accessed in one of three ways:

1)	Teachers attending an event can mark the event roll by double clicking on the event via their Calendar screen.

2)	The same Mark Event Roll pop up can be accessed via a teacher’s My Day screen.

3)	If you need to mark the roll, and are not an attendee to the event, you can access the event details via Calendar \| Events \| Manage. The event details popup contains the Mark Roll tab.

Note: When marking an event roll it is important to know that you are marking a student’s attendance to the event. This could very possibly be different to the student’s attendance to school (ie they could be absent from the event but present at school). When marking the event roll, only concern yourself with whether the student is present at the event with you or not.

Marking the roll from a teacher’s calendar

Teachers who are recorded as attending an event will see it on their calendar.

To mark the event roll double click on the event. This will bring up the Mark Event Roll popup.

If a student is not at the event, simply mark them Absent.

If they arrive late or leave early adjust their time in the Time in or Time Out column.

If they arrive late or leave early they should still be showing On Event in the Absence column.

If a student has already been marked absent from school for the day of the event, this will be seen on the event roll. The student will already be showing as Absent.

Sometimes, however, a student will be absent from the event but present at school (for example, they were late and missed the bus, and now have to spend the time in the library). If this is the case their attendance at school will have been recorded on the main attendance screen (Data Entry | Attendance | Manage) and their event roll will be showing Absent (at school).

When marking the event roll on the Mark Event Roll popup, you are not able to select the option Absent (at school). This needs to be selected from the main attendance screen (Data Entry | Attendance | Manage), and is usually done by staff in student services.

Marking the event roll from the event details popup

To mark the roll from the event details popup go to Calendar | Events | Manage and locate the event.

Double click on it to bring up the event details popup and move to the Mark Roll tab.